The objectives of the Our Town's ICE Fight are as follows:

• To engage, educate and raise awareness in the Community of the dangerous impact of substance abuse

• Develop a high impact local communication strategies for local use

• Engage key local stakeholders to form an united, willing and engaged leaders who can influence their networks

• Target specific areas/ groups with identified issues in substance abuse

• Indentify and recruit participants who are active in the community and can help shape or make a difference

• Implement a clear stepped process/ phases, which can be evaluated and then replicated in other communities

• Establish a research methodology to evaluate programs

• Implement key actions which influence risky behavior and reduces the incidence of substance abuse within the community

• Produce a project manual/guide for the use of other communities aiming to tackle the issue around substance abuse

• Implement the projects in line with time frames, plans and budget

Scope

To unite the local Community in a collective approach to address the impact of substance abuse within the community. The collective will focus on community areas of concerns. The Collective will engage local members of influence to work through a stepped/ phased program to develop actions/strategies that will coordinate a series of sustained, systematic activities and interventions to engage the local community. The focus of these initiatives is awareness and prevention.

Full objectives

Community Collective Effort on Substance Abuse Governance Arrangements

1. Introduction

This document outlines the internal governance arrangements for the Greater

Geelong Collective Community Effort on Substance Abuse (GGCCESA).

Specifically by outlining the relationship between Collective Executive, Project

Steering Group, Project facilitators and Project Support Groups being Advisory

Group, Evaluation Group, Workplace, Youth, Sport and Marketing.

Substance Abuse definition: is the recurrent use of illegal drugs, or the misuse of

prescription or over-the-counter drugs with negative consequences. 

2. Objectives

The objectives of the GGCCESA are as follows:

• To engage, educate and raise awareness in the Community of the dangerous impact of substance abuse

• Develop a high impact local communication strategies for local use

• Engage key local stakeholders to form an united, willing and engaged leaders who can influence their networks

• Target specific areas/ groups with identified issues in substance abuse

• Indentify and recruit participants who are active in the community and can help shape or make a difference

• Implement a clear stepped process/ phases, which can be evaluated and then replicated in other communities

• Establish a research methodology to evaluate programs

• Implement key actions which influence risky behavior and reduces the incidence of substance abuse within the community

• Produce a project manual/guide for the use of other communities aiming to tackle the issue around substance abuse

• Implement the projects in line with time frames, plans and budget

3. Scope

To unite the local Geelong-Barwon Community in a collective approach to address the impact of substance abuse within the community. The collective will focus on community areas of concerns. The Collective will engage local members of influence to work through a stepped/ phased program to develop actions/strategies that will coordinate a series of sustained, systematic activities and interventions to engage the local community. The focus of these initiatives is awareness and prevention.

4. Responsibilities

In line with all professional areas it is critical for all members of the project understand their responsibility and roles. All members are required to be open, honest, direct and respectful in all dealings. The focus is on making a difference within the community in an engaging and proactive manner.

Decisions are required to be made via the hierarchy as stipulated in the governance chart. Decisions that go outside the project group need to be made by the steering group in line with the below protocols for membership of each group.

Any statements to the media must be made by the Executive Chair or their delegate and must go through the below protocols. 

Collective Executive

There are four members of the executive. These members are responsible to ensure the outcomes of the project. The executive will meet monthly and any decision that is made with at least two members of the executive present will constitute that this decision as being ratified. Any forum/meeting where this occurs must have minutes taken with these minutes distributed to the other executive members.

The executive will task the project facilitators in line with the project and fixed price quotes.

The executive will be responsible for the authorisation of any accounts/expenses that the project incurs. At the monthly meeting all payments are to be tabled and payments authorised by the executive. Financial responsibilities of the executive are outline in the GGCCESA constitution. 

Project Steering Group

The project steering group is made up of the four executive members, a representative from Department of Justice and appointees depending on the issue being addressed.

The regularity of steering group meeting will be stipulated by the executive depending on demands required. At least two members of the executive are required to be present at a steering group meeting to ratify any decisions. All meetings are to follow a set agenda and formal minutes must be taken.

Templates for agenda and minutes attached.

The chair of the steering group is required to set the agenda and invite the required representatives from the project facilitators or the project support groups. The chair will send the invites to the meetings to any person that is required outside steering group members.

Project Facilitators

Depending on the project the Executive may engage project facilitators. This will be decided by the executive prior to the commencement of any project or when demands warrants.

Project facilitators will be engaged as per MOU’s prior to commencements of any works. The project facilitators will report directly to the executive on their outcomes achieved.

No documents produced by the project facilitators can be released outside the steering group unless it has been ratified by the executive.